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When sorting information in a worksheet, you can rearrange the data to find values quickly. You can sort a range or table of data on one or more columns of data. For example, you can sort employees —first by department, and then by last name.
Select the data to sort
Select a range of tabular data, such as A1:L5 (multiple rows and columns) or C1:C80 (a single column). The range can include the first row of headings that identify each column.
Sort quickly and easily
Select a single cell in the column you want to sort.
On the Data tab, in the Sort & Filter group, click
to perform an ascending sort (from A to Z, or smallest number to largest).
Click
to perform a descending sort (from Z to A, or largest number to smallest).
Sort by specifying criteria
Use this technique to choose the column you want to sort, together with other criteria such as font or cell colors.
Select a single cell anywhere in the range that you want to sort.
On the Data tab, in the Sort & Filter group, click Sort to display the Sort popup window.
In the Sort by dropdown list, select the first column on which you want to sort.
In the Sort On list, choose Values, Cell Color, Font Color, or Cell Icon.
In the Order list, choose the order that you want to apply to the sort operation—alphabetically or numerically, ascending or descending (that is, from A to Z (or Z to A) for text, or lower to higher, or higher to lower for numbers).
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How to Create a Sortable Column in an Excel Workbook
- Estimated Reading Time: 1 min
- Open an Excel workbook or create a new one.
- Highlight the column you wish to sort.
- Click the Filter icon under the Sort & Filter heading. Notice the drop down …
- Click the arrow to sort the data how you’d like -- smallest to largest, or vice …
- Click Sort in the pop-up warning.
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