A typical business travel out of office email will have the following components: Thank the person for their email. Let the person know when you will be returning. Provide an alternate contact person or emergency contact number. State that you will respond to emails when you return.

Hello, I’m currently out of the office on business travel and will be back [DATE]. I will respond to your email during that time as soon as I can. If you require immediate help, please contact [NAME] at [EMAIL]. Thank you for your patience.

The out of office message should have several important elements such as greetings, notification of absence, duration, emergency contacting person, reason, expected response time, and signature.

A greeting Thank the sender for their email State that you are currently “out-of-office” Give your out-of-office dates Provide the reason for your temporary absence Inform the sender that you will get back to them ASAP Provide a person to contact for urgent matters Thank the sender for their understanding